15C Treasurers Duties

Treasurer’s Duties

Pay Bills

EXPENSE WARRANT REPORT is prepared by Secretary and given to Treasurer.

Invoices, mailing envelopes, and postage are provided by the Secretary.

Enter amount and related information in Treasurer’s Check Book register.

Prepare check and mail with invoice stub in envelope provided by the Secretary.

For payments that are not going to be mailed, enclose checks in envelopes provided by

Secretary and place in wall slot outside Secretary’s Office or hand to the person who submitted the invoice.

Note: Inform individuals that their check is in the wall slot for pickup

Enter CHECK NUMBERS on Treasurer’s copy of EXPENSE WARRANT REPORT and on the duplicate copy of Expense Warrant Report for the Secretary.

Attach invoices to Treasurer’s copy of EPENSE WARRANT REPORT and file in the Treasurer’s file drawer in the Secretary’s office. Place duplicate copy of Expense Warrant Report on Secretary’s desk.

Deposit Receipts at Riverside Bank

Reconcile DEPOSIT WARRANT REPORT prepared by Secretary to actual amounts of CHECKS and CASH.

Enter DEPOSIT slip total in Treasurer’s checkbook register (not each deposit item since the details are in the QuickBooks file).

Prepare DEPOSIT slip and list each item to be deposited with check # and/or cash amount

Attach copy of DEPOSIT slip to DEPOSIT WARRANT REPORT.

File completed DEPOSIT WARRANT REPORT in Treasurer’s Lodge file in the Secretary’s office.

RECONCILE checkbook MONTHLY against Bank statement

Confirm with SECRETARY that reconciliation is complete

Audit financial reports in January of following year and quarterly.

Prepare IRS form 990 and a provide a copy to the Secretary so that he can mail the original to the IRS and a copy to the Grand Lodge

Prepare Treasurer’s Reports and attach to Minutes of Stated Communication