15G-3 Secretary_s Report Checklist

Checklist (How To) create the Secretary’s Report for the Treasurer

1. Enter Receipts:

a. Payee: Name

Verify address and phone against Master Membership List

b. Deposit: total of check or cash received

c. Category: Use category from list (Finance/Category & Transfer List)

SPLIT if for multiple disbursements to same PAYEE

d. Memo: Check Number, purpose and any additional, useful info

e. Enter: click to complete entry

If receipt is for DUES:

All of the above, plus:

f. Attach Voluntary Contribution Endowment Fund gold sticker to Dues Card

if the dues check included an additional $3.65 or more on top of the $75 for dues

g. Mailing labels are in the ‘Dues Cards’ folder

h. mail Dues Card

2. Enter Disbursement:

a. Payee: name (the way you want the Treasurer to write the check)

b. Payment amount: total if for multiple expenditures

c. Category: Use category from list (Finance/Category & Transfer List)

SPLIT if for multiple disbursements to same PAYEE

d. Memo: Invoice number, purpose

e. Enter: click to complete entry

f. Attach return envelope with postage and give to Treasurer with invoice

3. To create a current report, such as, ‘Budget to date’ or a current ‘Secretary’s Report’

Place cursor on REPORTS, then Click,

Then place cursor on ‘Saved Reports and Graphs’,

Then place cursor on ‘More Saved Reports and Graphs’, and click

Place cursor on a recent report, such as, ‘Secretary’s Report – June 27, 2008’

Then double click (select)

Click on CUSTOMIZE

Update FROM date and TO date:

(where the range is the first entry for the period of the report to the last entry)

Update title, example: Secretary’s Report (current date)

Then click on OK

Then SAVE REPORT (Now the new Secretary’s Report with the new date is in the list of Saved Reports)

To print the report, go to PRINT in the Report window

NOT the print function under ‘File’ on the top of page tool bar.

In the Print window, select the LANDSCAPE and either ‘Preview’ or click on ‘OK’ to print the report.

Make two copies.

One for the Treasurer

One for the 3-ring